Sharing in Microsoft 365 rarely stays neatly inside one boundary. A link can reach a colleague, a guest, or someone fully outside the organization, and each case carries a different level of risk. This release helps Pulse365 show that reality more clearly, bringing internal and external sharing into one place so administrators can understand where content is going and act with more confidence.
This clearer view also makes remediation more practical. When administrators find links with more access than needed, they can now reduce permissions in bulk from the Sharing Links report instead of deleting links and disrupting people’s work. This means safer collaboration, less manual clean-up, and a more realistic way to govern sharing across the tenant.
Sharing & Access – Bringing internal and external sharing into one view
The dashboard area has been renamed accordingly, and the "External Sharing Links" report became simply "Sharing Links", reflecting the reality that links move through audiences of all kinds: people inside the organization, guests, and fully external users.
New audience-based views added to the report give administrators a clear breakdown of how links are shared (with people from the organization, with specific users or with anyone) complete with multi-select filtering, updated columns and color coding to make exposure levels immediately readable.
Change Link Permissions – Reduce access without removing sharing links
Sometimes, the right move isn't to delete a sharing link — it's to make it safer. Pulse365 now supports bulk permission downgrading directly from the Sharing Links report, allowing administrators to reduce excessive permissions (such as "can edit") to stricter levels (such as "view only") across multiple links in a single action.
This is available exclusively for "Specific People" links. People who have been sent the link keep their access via the same URLs; only the permission level changes. Every change is logged in the audit trail, consistent with other Pulse365 actions.
For organizations managing governance at scale, this removes a real operational gap as Microsoft 365 had no centralized, bulk path for reducing link permissions.
With this release, Pulse365 expands sharing link visibility beyond external-only reporting. Administrators can now see internal and external sharing links together, understand who each link can reach, and act on that information with more precision.
Combined with bulk permission downgrading, this gives teams a safer way to reduce excessive access without breaking collaboration. It’s a practical step toward more complete sharing governance in Microsoft 365: clearer visibility, less manual clean-up, and better control across the tenant.